Privacy Policy

PanungyanConnect – Barangay Management System

Barangay Panungyan II, Mendez, Cavite

Effective Date: May 11, 2026

Last Updated: May 11, 2026

1. Introduction

Barangay Panungyan II, Mendez, Cavite values and respects the privacy rights of all residents, users, and stakeholders using the PanungyanConnect Barangay Management System. This Privacy Policy explains how personal information is collected, processed, stored, protected, and disclosed through the system.

This Privacy Policy is created in accordance with the following laws, rules, and guidelines:

• Republic Act No. 10173 or the Data Privacy Act of 2012
• Implementing Rules and Regulations (IRR) of the Data Privacy Act
• Relevant issuances of the National Privacy Commission (NPC)
• Department of Information and Communications Technology (DICT) data governance and cybersecurity principles

By accessing or using the PanungyanConnect system, users agree to the collection and processing of their personal data under the terms stated in this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

We collect information that you provide directly to us when you:

• Create an Account: Name (first, middle, last, suffix), email address, password, address, contact number, birthday, age, sex
• Request Documents: Document type, purpose, additional messages, and any supporting documents
• Book Facilities: Activity details, booking date, time range, number of participants
• Submit Reports: Incident reports, blotter entries, and related information
• Resident Profiling: Household information, family member details, and related data
• Contact Us: Messages, feedback, concerns, and inquiries
• Upload Files: Profile pictures, documents, attachments, and other files

2.2 Automatically Collected Information

When you use our Service, we may automatically collect certain information, including:

• Usage Data: Pages visited, time spent on pages, features used, and navigation patterns
• Log Data: Access times, dates, and referring website addresses
• Activity Logs: Actions performed on the system, login times, and system interactions

3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Provision: To provide, maintain, and improve our services, including processing document requests, managing facility bookings, and handling incident reports
• Account Management: To create and manage your account, authenticate your identity, and provide customer support
• Communication: To send you notifications, updates, announcements, and respond to your inquiries
• Compliance: To comply with legal obligations, barangay regulations, and government requirements
• Security: To detect, prevent, and address technical issues, fraud, and security threats
• Analytics: To analyze usage patterns, improve user experience, and optimize our services
• Resident Management: To maintain accurate records of barangay residents and households
• Public Safety: To respond to emergencies, manage incidents, and ensure community safety

4. Legal Basis for Processing

We process your personal information based on the following legal grounds:

• Consent: You have given consent for the processing of your personal data
• Contractual Necessity: Processing is necessary for the performance of a contract or to take steps at your request before entering into a contract
• Legal Obligation: Processing is necessary for compliance with legal obligations, including barangay and government requirements
• Public Interest: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority
• Legitimate Interests: Processing is necessary for our legitimate interests in providing efficient public services

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Barangay Officials: With authorized barangay officials and staff who need access to provide services
• Government Agencies: When required by law or government regulations, including but not limited to the Department of the Interior and Local Government (DILG), Philippine Statistics Authority (PSA), and other relevant agencies
• Service Providers: With trusted third-party service providers who assist us in operating our website and conducting our business, subject to confidentiality agreements
• Legal Requirements: When required by law, court order, or government regulation, or to protect our rights, property, or safety
• Public Safety: In emergency situations or when necessary to protect public safety and welfare
• With Your Consent: When you have given explicit consent for specific sharing

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data in transit and at rest
• Secure password hashing using industry-standard algorithms
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Secure database storage with proper access restrictions
• Regular backups and disaster recovery procedures
• Staff training on data protection and privacy

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Account Information: Retained while your account is active and for a reasonable period after account closure for legal and administrative purposes
• Document Requests: Retained as required by barangay and government record-keeping requirements
• Booking Records: Retained for administrative and historical purposes
• Incident Reports: Retained in accordance with legal requirements for public safety records
• Activity Logs: Retained for security and audit purposes, typically for 90 days to 1 year

When personal information is no longer needed, we will securely delete or anonymize it in accordance with our data retention policies.

8. Your Rights

Under the Data Privacy Act of 2012, you have the following rights regarding your personal information:

• Right to Access: You have the right to request access to your personal information that we hold
• Right to Rectification: You have the right to request correction of inaccurate or incomplete information
• Right to Erasure: You have the right to request deletion of your personal information, subject to legal and administrative requirements
• Right to Object: You have the right to object to processing of your personal information in certain circumstances
• Right to Data Portability: You have the right to receive your personal information in a structured, commonly used format
• Right to Withdraw Consent: You have the right to withdraw your consent at any time, where processing is based on consent
• Right to File a Complaint: You have the right to file a complaint with the National Privacy Commission if you believe your privacy rights have been violated

To exercise these rights, please contact us using the contact information provided at the end of this Privacy Policy.

9. Children's Privacy

Our Service is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information.

10. Third-Party Links

Our Service may contain links to third-party websites or services that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party sites you visit.

11. International Data Transfers

Your information is primarily stored and processed within the Philippines. If we transfer your information outside the Philippines, we will ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

12. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We may also notify you via email or through a notice on our Service for material changes.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

13. Data Protection Officer

If you have questions, concerns, or wish to exercise your rights regarding your personal information, you may contact our Data Protection Officer:

• Barangay Panungyan II
• Address: Barangay Panungyan II, Mendez, Cavite, Philippines
• Email: panungyan2@email.com
• Phone: (02) 1234-5678

14. National Privacy Commission

If you believe that your personal information has been misused, mishandled, or that your rights have been violated, you have the right to file a complaint with the National Privacy Commission (NPC):

• Website: www.privacy.gov.ph
• Email: complaints@privacy.gov.ph
• Address: 5th Floor, Delegation Building, PICC Complex, Roxas Boulevard, Pasay City, Metro Manila 1307

15. Consent

By using our Service, you consent to our Privacy Policy and agree to its terms. If you do not agree with this Privacy Policy, please do not use our Service.

16. Contact Us

If you have any questions about this Privacy Policy, please contact us:

• Barangay Panungyan II
• Address: Barangay Panungyan II, Mendez, Cavite, Philippines
• Email: brgy.panungyan2@email.com
• Phone: 046-423-0272